Data Protection and Privacy Policy for Bexhill and Battle Branch, a Local Branch of Reform UK
Effective Date: 22 December 2025
1. Introduction
The Bexhill and Battle branch of Reform UK (we, our, or us) is committed to protecting the privacy and personal data of our members, volunteers, supporters, event attendees, and members of the public. This policy explains how we collect, use, store, and protect personal data, and outlines your rights under the UK General Data Protection Regulation and the Data Protection Act 2018.
2. Who We Are
We are an unincorporated association operating as a local branch of Reform UK, a registered political party. For the purposes of data protection law, we act as a data controller in relation to data we collect and process locally, including volunteer and event attendee data. Certain branch officers also have authorised access to systems operated by Reform UK headquarters. Data processed within those systems is subject to the Reform UK national privacy policy, which can be viewed at:
https://www.reformparty.uk/privacy_policy
3. Purpose of This Policy
This policy is intended to:
- explain what personal data we collect and how we use it;
- provide transparency about how we handle and protect your data; and
- outline your legal rights and how you can exercise them.
4. Personal Data We May Collect
We may collect and process the following categories of personal data:
Contact information
Name, postal address, email address, and telephone number.
Volunteer information
Availability, willingness to deliver leaflets, help with events, canvassing activity, and other volunteer roles.
Political opinions
Views expressed during canvassing, surveys, correspondence, or other political engagement.
Membership-related information
Where relevant, data relating to Reform UK membership status.
Event data
Records of attendance at meetings, campaigns, and events.
Photographs and video
Images or recordings taken at events, where appropriate consent has been obtained.
Some of this information may constitute special category data, particularly political opinions. This data is processed only where lawful and appropriate.
You can view examples of the information we collect via our online forms at:
https://fixrother.uk/signup
5. How We Use Your Personal Data
We use personal data to:
- manage volunteer and supporter records;
- organise leafleting, canvassing, and campaign activity;
- administer and promote events and meetings;
- communicate with you about branch and party activities;
- support political campaigning and democratic engagement;
- comply with legal and regulatory obligations, including Electoral Commission requirements.
6. Lawful Bases for Processing
We process personal data using one or more of the following lawful bases:
- Consent, where you have given clear permission;
- Legitimate interests, to operate as a political organisation and promote democratic participation, provided your rights are not overridden;
- Legal obligation, where processing is required by law.
Special category data is processed only with your explicit consent or under the specific exemptions permitted for political parties and associations.
7. Sharing Personal Data
We may share your personal data with:
- Reform UK national party, for coordination, governance, and membership administration;
- trusted third-party service providers, such as mailing and event platforms, operating under data processing agreements;
- statutory bodies such as the Electoral Commission or ICO, where legally required.
Our mailing platforms are hosted within the European Union. We do not sell personal data and do not share it with third parties for commercial purposes.
8. Data Security
We take appropriate technical and organisational measures to protect your data, including:
- password-protected systems and secure access controls;
- limiting access to authorised branch officers only;
- regular review of data handling practices.
9. Data Retention
We retain personal data only for as long as necessary for the purposes for which it was collected, including legal, regulatory, and accountability requirements. Data is securely deleted when no longer required.
10. Your Data Protection Rights
You have the right to:
- access your personal data;
- request correction of inaccurate or incomplete data;
- request erasure of your data in certain circumstances;
- restrict processing in specific situations;
- receive your data in a portable format;
- object to processing, including direct communications;
- withdraw consent at any time where consent is the lawful basis.
11. Cookies and Analytics
Our website uses Google Analytics in GDPR-compliant mode to help us understand how visitors use the site. Analytics data is anonymised and used only for statistical purposes. Further information is provided via our cookie controls where applicable.
12. How to Contact Us
If you have any questions about this policy or wish to exercise your data protection rights, please contact us via the branch website contact page. If you remain dissatisfied, you have the right to complain to the Information Commissioner’s Office at www.ico.org.uk.
Approved by: Chair, Bexhill and Battle Branch, Reform UK
Date: 22 December 2025
Version: 1.0
